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Council AGM 24-MAY-2017

24 May 2017 at 6:30pm in the Town Hall

Reading Town Hall, Blagrave Street, Reading, Berkshire RG1 1QH

Committee Administrator(s)

Michael Popham & Richard Woodford. Contact committee services

Access Arrangements

All ground floor meeting rooms are accessible to wheelchair and scooter users.

An audio loop induction system is available in the Council Chamber and Committee Rooms 1, 4a and 4b for those with hearing difficulties (a portable induction loop is available for other rooms on request).

Contact the Committee Officer if you have any individual requirements to enable you to attend the meeting as soon as possible before the date of the meeting.

We can provide information in other formats (large print, audio, Braille) or languages on request.

Assistance dogs are welcome.

Attachments

pdf icon Agenda [21kb]

pdf icon All papers [401kb]

Agenda

ItemDescriptionReport
1.

Election of Mayor

1. The retiring Mayor will announce that the first item of business is the election of the Mayor.

2 The retiring Mayor will invite nominations. If there is more than one nomination a ballot will take place. The retiring Mayor will then announce the result.

3 The retiring Mayor will ask the newly-elected Mayor to make the statutory Declaration of Acceptance of Office. The new Mayor will then read the statutory declaration and sign it. The declaration will be witnessed by the Chief Executive.

4. The newly elected Mayor will take the chair.

 
2.

Appointment of Deputy Mayor

5. The newly-elected Mayor will proceed with Item 2 on the Agenda and ask for nominations for Deputy Mayor and a seconder. If there is more than one nomination a ballot will take place. The newly-elected Mayor will then announce the result.

6. The newly-elected Mayor and the newly-appointed Deputy Mayor will retire to an adjoining room, where they will robe.

7. All will STAND while the procession leaves the Auditorium.

8. There will be an interval while the Mayoral party changes robes.

9. The Mace Bearer will announce the return of the Mayoral party.

10. On the return of the newly-elected Mayor, Members of the Council will STAND in their places, and WILL REMAIN STANDING until the newly-elected Mayor has received the Mace.

11. The newly-elected Mayor will receive the Mace from the outgoing Mayor, who will repeat the customary words.

12. All will then be SEATED.

 
3.

Address by Newly-Elected Mayor

13. The newly-elected Mayor will address the Council.

 
4.

Minutes of the Council Meeting on 28 March 2017

14. The Mayor will sign the Minutes, with the agreement of the Council.

pdf icon Minutes [84kb]
5.

Vote of Thanks to Councillor M Ayub and Rokhshah Anjum Ayub

15. The vote of thanks will be moved and seconded.

16. Councillor Ayub and Rokhshah Anjum Ayub to receive past Mayors' badges, presented by the Mayor.

 
6.

Address by Retiring Mayor

17. Councillor Ayub will address the Council.

 
7.

Appointment of Leader of the Council

18. A motion will be moved at the meeting.

 
8.

Report on Constitution; Powers and Duties of the Council and Committees; Scheme of Members' Allowances; and Delegations

19. Monitoring Officer to report. The Council will consider a motion, moved by the Leader of the Council.

pdf icon Item 8 [199kb]
9.

Appointment of Deputy Leader and Lead Councillors and Allocation of Portfolios

20. The Council will consider a motion, moved by the Leader of the Council.

 
10.

Appointment of Council Committees and Other Bodies

21. The Council will consider a motion, moved by the Leader of the Council.

 
11.

Appointment of Chairs/Vice-Chairs of Committees

22. The Council will consider a motion, moved by the Leader of the Council.

 
12.

Parliamentary General Election - Indemnity and Polling Stations

23. The Acting Chief Executive and Acting Returning Officer to report. The Council will consider a motion, moved by the Leader of the Council.

pdf icon Item 12 [48kb]
13.

Dates of Council Meetings for 2017/18

24. The Mayor will move a motion setting the dates of Council Meetings for 2017/18.

 

Meetings of Committees

At the conclusion of the Council Meeting, the following meetings will take place:

ItemDescriptionReport
(a)A meeting of the Policy Committee. The Mayor will invite the Chair of the Committee to move a motion.pdf icon Item (a) [9kb]
(b)A meeting of the Licensing Applications Committee. The Mayor will invite the Chair of the Committee to move a motion.pdf icon Item (b) [9kb]
(c)A meeting of the Strategic Environment, Planning & Transport Committee. The Mayor will invite the Chair of the Committee to move a motion.pdf icon Item (c) [9kb]

EVERYONE WILL STAND AS THE MAYOR LEAVES THE AUDITORIUM.
The Mayor, Deputy Mayor, Retiring Mayor and Freemen will process out, passing by the Mayor's Escort, Deputy Mayor's Escort and Retiring Mayor's Escort who will join the procession. The procession will leave by the Centre Doors. Councillors will follow the procession.
All guests will stay seated for a few minutes.

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