Reading Borough Council
In the course of responding to the COVID-19 (coronavirus) pandemic and providing you with the support you need, the personal information we will collect about you will include:
A list of community groups who provide support to the Reading’s Black and Minority Ethnic (BAME) Communities.
A list of places of worship supporting Reading residents.
We hold the following information:
In secure electronic management database systems, spreadsheets stored on internal secure folders and accessed on secure encrypted laptops. All data is stored on secure servers.
We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
Internal teams with access to the data spreadsheet:
We rely on the following as the lawful bases on which we collect and use your personal data:
Some of the information being used will already be held by us and will be kept in line with our retention schedules.
The Generic Retention schedule for section 1. Administration / Distribution lists reads:
How long kept: until updated
Action at the end of that period: Destroy
Updates to address and contact details are carried out on a regular basis, as and when required.
If the distribution list is no longer needed for its intended purpose, it will be destroyed.
We will not keep this information for any longer than necessary. We do not yet know how long the pandemic will continue for, so the requirement to keep this information will be kept under review.
We are working with partners and organisations locally and nationally to make sure we deliver a co-ordinated and good service to you. We will share personal information where it is necessary and proportionate in responding to the pandemic. We will, where applicable, share your information with the following:
This is not an exhaustive list and may change as the situation with the pandemic does. Please also refer to the main corporate privacy statement for further examples of third parties who we may need to share your information with, if appropriate and necessary.
You have a ‘right to be forgotten’ so you can ask for your personal information to be deleted where:
If we have shared your personal information with others, we will do what we can to make sure those using your personal information comply with your request for erasure.
We may not be able to delete your personal data if it is needed for legal reasons, for reasons of public health, public interest or for medical purposes.
The right to have their data corrected, the right to have their data deleted and their right to put a complaint to the Information Commissioner’s Office (ICO)