Food Groups and Reading Food Partnership Data Privacy Notice 

Under the Care Act 2014, local authorities have new functions. This is to make sure that people who live in their areas:

  • receive services that prevent their care needs from becoming more serious, or delay the impact of their needs
  • can get the information and advice they need to make good decisions about care and support
  • have a range of provision of high quality, appropriate services to choose from

The Care Act helps to improve people’s independence and wellbeing. It makes clear that local authorities must provide or arrange services that help prevent people developing needs for care and support or delay people deteriorating such that they would need ongoing care and support.

In addition, as a local authority, we have legitimate interest in compiling and sharing information about food service provision in the borough. The aims are twofold: one, to support the voluntary charitable sector and residents involved in the provision of free and low-cost food services, and two, share accurate information about the provision of free or low-cost food to anyone who experiences food insecurity.

The establishment of a Reading Food Partnership would enable joined-up strategic action to support and develop community capacity and greater sustainable food infrastructure in Reading.

The following statement outlines your Privacy Rights in engaging with the Reading Food Partnership.

What personal data is held?

A list of people who have expressed an interest in being involved in consultations, focus groups, mailing lists, meetings and to receive invitation to meetings/events/various information relating to food activities in Reading. Free and low cost food services will be listed on the Reading Service Guide and Reading Borough Council websites with the consent of service providers.

We hold the following information:

  • Name of service provider or interested party
  • Address of food service if applicable
  • Telephone number
  • Email
  • Areas of concerns/interest
  • Organisation and address

Two distribution lists will be held to share food-related information in Reading:

  • Interested parties in free and low-cost food service provision – name and email addresses 
  • Interested parties in the Food Partnership – name and email addresses

How will the data be stored?

The data is stored in a secured shared area on secure encrypted systems.

The area where the data is stored is accessed by a limited number of users; Reading Borough Council staff working for the Public Health and Wellbeing Team, part of Adult Care and Health Services.

What is the lawful basis for the collection, use and storage of the data?

The Lawful Basis for this initiative is “With the consent of the Data Subject”.

You have the right to withdraw consent at any time, by notifying us in writing to

Who will it be shared with and for what purpose?

Under the (UK) GDPR we have a legal duty to pass information to third party organizations such as the Police, The Department of Work and Pensions and antifraud agencies for the purposes of preventing and detecting crime, or for antifraud purposes if they request it.

Your Rights

Your right of access – You have the right to ask us for copies of your personal information. You can make a Subject Access Request please follow this link for more information READING BOROUGH COUNCIL

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You have a right to complain to the Information Commissioner’s Office (ICO) if you are unhappy with how your personal information has been handled by RBC. They can be contacted at: Information Commissioner’s Office

Wycliffe House
Water Lane

Helpline number: 0303 123 1113 ICO


You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at if you wish to make a request to exercise your rights.

The Reading Borough Council Data Protection Officer (DPO) is Nayana George who can be contacted via if you have any Data Protection Issues with this service.

Last updated on 11/01/2024