You can copy and paste the following template into a letter or email.
Dear Sir / Madam,
Re: Play Streets Closure Order
I am writing to inform you that I am in the process of applying for a Traffic Management Order for a Play Streets Closure event on the following road(s):
[insert roads]This closure Order is subject to Council approval. The closures would only take place at the following periods / times:
[insert dates and times]The road will be fully closed to through traffic and points of closure will be marshalled. Residents will be allowed full access but are requested to drive at walking speed when within the closure area. It is not necessary to move parked vehicles from the street. Events will be under adult supervision and access will be maintained for emergency services at all times in all parts of the street.
Please direct any comments, queries or objections regarding this proposal to me in the first instance. If I cannot resolve your concern I will refer it to Reading Borough Council’s Play Streets Scheme or Play Streets, Reading Borough Council, Civic Offices, Bridge Street, Reading, RG1 2LU.
Many thanks in advance for your co-operation.
Yours faithfully,
[insert your name and contact details]