The (UK) GDPR sets out the information that you should supply and when individuals should be informed.
The information you supply about the processing of personal data must be:
The identity and contact details of the company Reading Borough Council
Contact details of the Data Protection Officer (DPO): Nayana George at IGTeam@reading.gov.uk
A consolidated list of people who have expressed an interest in being involved in consultations, focus groups, mystery shopping and Adult social care forums, and to receive invitation to meetings/events/various information relating to wellbeing, health etc…
We hold the following information:
Areas of concerns/interest
E.G on secure encrypted laptops and systems. List any other security measures taken
to ensure security of the data.
The data is stored in a secured shared area on secure encrypted systems.
The area where the data is stored is accessed by a limited number of users.
Reading Borough Council staff working for the Wellbeing Team, part of Adult Care
and Health Services.
The secure shared area can only be accessed with a username and password. Each
system user has an individual username and password and a user profile which only
allows them to access the details they need to carry out their job.
Describe for what purpose you need the data.
Under the Care Act, local authorities have new functions. This is to make sure that
people who live in their areas:
The Care Act helps to improve people’s independence and wellbeing. It makes clear that local authorities must provide or arrange services that help prevent people developing needs for care and support or delay people deteriorating such that they would need ongoing care and support.
Local authorities have to consider various factors:
In taking on this role, local authorities need to work with their communities and provide or arrange services that help to keep people well and independent. This should include identifying the local support and resources already available and helping people to access them.
The Adult Care Forums are one of the vehicles that help Reading Borough Council meet this responsibility under the Care Act : prevention, information and advice, and shaping the market of care and support services.
The Generic Retention schedule for section 1. Administration / Distribution lists reads:
How long kept: until updated
Action at the end of that period: Destroy
Updates to address and contact details and areas of interest are carried out on a regular basis, as and when required.
If the distribution list is no longer needed for its intended purpose, it will be destroyed.
Under the (UK) GDPR we have a legal duty to pass information to third party organizations such as the Police, The Department of Work and Pensions and antifraud agencies for the purposes of preventing and detecting crime, or for antifraud purposes.
Subject Access Request can be made by following the link:
https://www.reading.gov.uk/the-council-and-democracy/council-strategies-plans-and-policies/data-protection/
Forums’ members cannot access the information and any information relating to
other forums’ members.
If so how will the data be safeguarded?
No data will be transferred outside of the EEA.
Processing is based on consent. When registering their interest, forums’ members consent that their contact details are stored for the purpose of being listed on their preferred distribution list and of receiving information related to the forum they have selected.
Consent may be withdrawn at any time by contacting The Information Governance Team on IGTeam@reading.gov.uk.
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You have a right to complain to the Information Commissioner’s Office (ICO) if you are unhappy with how your personal information has been handled by RBC. They can be contacted at: Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113 ICO website: https://www.ico.org.uk
Not applicable